Wedding day run sheets
Keep everyone on the same timeline
A professional run sheet for couples, coordinators, venues and suppliers.
Today at a glance
Now, next and later
Schedule health
Key contacts
Master timeline
Build the wedding-day schedule
Add owners, locations, durations, buffers and instructions.
Assign more owners, buffers and notes directly in the table below.
| Start | Dur. | Ends | Activity | Location | Owners | Buffer | Notes |
|---|
No timeline items yet. Add the first one above, or load the sample day from Overview.
Built your run sheet on another device? It lives in that device's browser. Open the app there, choose Export project, send the file to yourself, then use Import project here. Full steps are in Help & instructions.
Built your run sheet on another device? It lives in that device's browser. Open the app there, choose Export project, send the file to yourself, then use Import project here. Full steps are in Help & instructions.
Event directory
Contacts and vendors
Keep contact details and notes for everyone helping on the day.
No contacts yet. Add your celebrant, photographer and venue contact above.
Venue logistics
Locations and travel buffers
Record addresses, arrival notes and how long it takes to reach the next stop.
The travel time is used to warn you when the gap before the next stop is too tight.
No locations yet. Add every place the day touches: prep, ceremony, photos, reception.
Role-specific outputs
Generate professional run sheets
Build the timeline once, then print a run sheet for each person or role.
Help & instructions
How ScheduleMyWedding works
Build one complete timeline, assign each activity to its owners, then print tailored run sheets.
Recommended workflow
- Enter the event details in Overview: title, couple, date and day start.
- Add every location the day touches, with travel time to the next stop.
- Add your contacts and vendors so key people are one tap away.
- Build the master timeline: start time, duration, location and owners for each item.
- Watch the amber warnings. They flag overlaps and transitions that are too tight.
- Open Run sheets, pick an audience and print or save a PDF for each vendor.
Professional use
Each run sheet carries the event title, couple, date and audience so there is no confusion on the day. Use your browser's Print → Save as PDF option to create files you can email to vendors, or Print all role sheets to produce every audience's sheet in one document, one page per role.
Owners are roles, not names. Assign "Photographer" to an item and it appears on the photographer's sheet. Add custom roles (band, stylist, security) from the Master timeline toolbar.
Offline use
After the first visit on a secure connection, the app keeps working without internet, handy at venues with poor reception. Changes save automatically to this browser on this device. Nothing is uploaded: there are no accounts and no tracking.
To keep it handy, open your browser menu and choose Add to Home Screen or Install app.
Backup and transfer
Important: your run sheet does not travel between devices by itself. The backup is a file, and a file has to be carried across, just like a photo.
- On the device that HAS your schedule, click Export project (top right). A file downloads, usually into your Downloads folder, named something like ScheduleMyWedding-BACKUP-your-names.json.
- Send that file to yourself. Email it to your own address, message it on WhatsApp, AirDrop it, or pop it on a USB stick. This step is the one people miss, and without it the new device has nothing to import.
- On the new device, open that email or message and save the file so you can find it (Downloads is fine).
- Open the app on the new device and click Import project, then choose the file you just saved. Your whole schedule appears exactly as you left it.
Export after every planning session and keep the newest file in your email or cloud drive. Clearing browser data removes the schedule from a device, so a recent backup is your safety net.